Ethical Procurement Policy

A. Introduction

We take social factors into consideration alongside financial factors in making decisions on the purchase of goods and the commissioning of services. Our purchasing decisions should, where practicable, consider whole life cost and the associated risks and implications for society. We will never make a purchasing decision based solely on cost.

Procurement can make a significant contribution to our goals of ethical procurement, by minimising any risk of social exploitation within the supply chain. We believe that this not only makes business sense, it also has the potential to improve the living and working standards of people around the world.

This policy sets out the detailed requirements and minimum expectations of our policy of ethical procurement. Specifically, it addresses the expectation that our staff and suppliers have a natural respect for our ethical standards in the context of their own particular culture and that relationships with our suppliers are based on the principle of fair and honest dealings at all times.

The same principle of fair and honest dealings must be extended to all others with whom our suppliers do business, including employees, sub-contractors and other third parties and their local communities.

B. Objectives

B1. Ethical Procurement

Our ethical objective is to ensure that people in the supply-chain are treated with respect and have rights with regard to employment, including the rights to freely choose employment, freedom of association, payment of a living wage, working hours that comply with national laws, equal opportunities, recognised employment relationship, freedom from intimidation and to a safe and healthy working environment.

B2. Sustainable Procurement

Our sustainability objective is to ensure a continuous improvement in procurement decisions measured against delivering ethical trading. More specifically, we seek to avoid adverse social impact in the supply-chain.

B3. Compliance

Our compliance objective is to adhere to the principles laid out in the NHS Supply Chain Code of Conduct for Suppliers and to seek third party certification to the LSAS standard, beginning with the Foundation Level in 2012.

C. Our Commitments

C1. Ethical Procurement

We expect our suppliers to comply with legal requirements and to adopt the following moral principles:

Regulatory compliance

Employment

Elimination of child labour

Right to a living wage

Avoidance of excessive working hours

No discrimination

Provision of regular employment

No harsh or inhumane treatment

C2. Sustainable Procurement

Working in partnership

Procurement process

Monitoring and measuring

C3. Safe and Healthy Working Conditions

We expect our suppliers:

D. Principles

We will use the following best practice principles to guide the implementation of our policy:

D1. Working together

We will:

D2: Making a difference

We will, and we expect our suppliers to:

Rocialle’s suppliers should:

D3: Awareness raising and training

We will, and we expect our suppliers to:

D4: Monitoring and independent verification

We will:

We will expect our suppliers to:

D5: Continuous improvement

We will, and we expect our suppliers to:

Ultimately, Rocialle will not do business with a supplier where serious conflicts with our policy are identified and where the supplier consistently fails to take corrective action within an agreed timescale.

E. Responsibility and Authority

This policy is issued under the authority of the Managing Director of Rocialle. Responsibility for implementation of this policy is set out below.

F. Evidence of Compliance

Internal Monitoring

The Rocialle Management Team will carry out regular monitoring of the implementation of ethical standards to enable us to identify trends and ensure that ethical and social factors are being considered in procurement decisions.

To demonstrate compliance with this policy standard, each department is required to provide access to documentation and records for audit purpose.

External Monitoring

Rocialle will seek, obtain and maintain third party certification against a nationally or internationally recognised standard, such as SA8000 or LSAS.